| Position Description | The mission of the Staff Accountant is to assist the CFO in maintaining the internal controls that manage the finances and accounting of SMBH. This role offers a clear path for professional growth and advancement into the Controller role.
- Maintain AP accounts by entering and verifying invoices received from statements, updating AP payments due on cash flow that accurately tie to Vantage Point, print and mail checks as requested
- Partner with CFO on monthly aged receivable report, reach out to clients on past due payments
- Handle all company mailing
- Deposit checks daily as received, enter payments and balance with banking report through check scanner, communicate deposits daily with CFO for cash flow updates
- Provide back-up support for CFO during absences
- Assist with a variety of monthly, quarterly, and annual accounting activities including month-end close, accruals and account reconciliations
- Review and process the company expenses for payroll reimbursements and monthly credit card reconciliation. Verify accuracy and make corrections as needed
- Assist in the preparation, set-up, maintenance, audit, reconciliation, and processing bi-monthly payroll with a high level of efficiency and accuracy
- Provide support for all payroll and new hire onboarding related questions
- Prepare and submit funding files for benefits and Health Savings Accounts, track employee payroll contributions, enter daily disbursements and reconcile monthly to bank statement
- Attend bi-weekly production meetings to assist with planning
- Process monthly statements, bi-monthly invoicing and supporting documentation for client billing and AR invoices accurately and promptly
- Process job tickets daily for initial job setup including planned hours, SharePoint and network drive, ensure billing, budgets, revenue methods, and all essential information from client is entered into Vantagepoint correctly
- Run custom year end AP report and review for selection of 1099 vendors- Process year end 1099 tax forms and associated 1096 summary form by the IRS deadlines
- Maintain a detailed and organized filing of all accounting related documents
- Assist CFO in documenting procedures and updating job tasks as requested
- Assist Project managers as needed to expedite billing process and project set up
- Responsive to the needs of clients and other SMBH team members via effective communications
- Office Notary for legal internal and external documents for SMBH and staff
- Maintain firm registrations with all Secretaries of State and Certificate of Authority registration
- Administration of PE licensure process
- General office management
- Act in alignment with the SMBH Core Values
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| Skills/Experience Needed: | - Associates degree in Accounting or Business or related experience
- Strong knowledge of basic accounting practices
- Two to five years of proven accounting experience working as an accounting assistant in a firm with similar complexity as ours, preferably in the AEC Industry
- High level of confidentiality, accuracy and excellent organizational skills
- Software and systems: Proficient in Word, Excel and Outlook. Additional proficiency in AEC Industry Financial Software such as Vantagepoint, Advantage, Costpoint, Axium, Sema4, or Timberline
- Good communications skills/writing skills
- Ability to work independently and/or in a team environment
- Attention to detail
- Flexible and easily adapts to changing priorities
- Experience with Vantagepoint or other enterprise systems is a plus
This is a full time role on site in our Grandview office. |
